How to achieve a productive home office against COVID-19?
"This contingency can help us demonstrate that we can be productive regardless of where we are," said Irving Hidrogo, director of the Tec de Monterrey Laboratory for Emerging Educational Technologies.
"With the self-management of our tasks and the use of technology enablers, we can continue to do our job," he added.
Whether you have to use this form of work for the first time, or you have already tried it on other occasions, CONECTA offers you 10 tips to make your day at home effective:
1. MENTALIZE YOURSELF: IT'S YOUR OFFICE, NOT YOUR HOME
From your attitude and actions you should know that it is your schedule to work. Don't stay in your pajamas (that could tempt you to go back to bed).
In addition, it enables a space that is suitable, without distractors such as noise, people, pets or flashy items.
Opt for an open, ventilated, tidy, quiet and well-lit place, that will help you concentrate.2. GET EQUIPPED WITH WHAT IS NECESSARY!
Try to have what you need to work: a firm desk or table, a lamp and light connections to connect your computer or cell phone.
You can also place typical items from your workplace such as post-it’s, notebooks, pencils or even a plant.3. SET SCHEDULES AND RESPECT THEM!
Get up at the same time as when you go to the office and get ready.
Prepare your day: set your meeting and work hours. It also includes at least two 15-minute breaks, whether it's for breakfast, lunch, just going to the bathroom or stretching for a while.4. TECHNOLOGY, YOUR BEST PARTNER
Juice your computer and your cell phone; Take advantage of programs and apps like Zoom (videoconferences), Google Drive or Monday (project management), to schedule your day, transfer files and stay in touch with your work team.
With virtual tools you can implement a project management system, to schedule activities, set priorities and put alerts to respect schedules and deadlines.5. MANAGE YOUR TIME
Establish a work schedule that respects a time of entry, meal and exit, as if you were in the office; Avoid starting earlier or continuing later than scheduled.
Manage the activities that you will have during the day and choose the goals to fulfill during your day so that you can deliver your work on time and in the best way.
6. GOODBYE TO TV, STREAMING ... OR ANY DISTRACTION
Do not choose as your work area a space where you have within reach devices or devices that can easily distract you such as TV or video games.
Delimit your area and stay away from places where there is continuous passage of people; avoid rooms, bedrooms and dining rooms, and rather opt for studios or isolated rooms.7. YES TO COMFORT, BUT NOT IN EXCESS
Be careful with choosing a place that is too comfortable, working in bed or in very soft armchairs can make you drowsy and underperforming.
Choose a comfortable and firm seat that helps you have a good posture while you work, that will help you stay awake and focused.8. DO NOT MIX HOUSEHOLD TASKS
Forget about the broom and the washing machine! Focus on your priorities and avoid mixing household chores with those of your work, that could affect your productivity and delivery times.
However, you can schedule breaks and breaks of a few minutes during the day to wake up, focus, clear your mind and renew your energies.9. THEY ARE NOT HOLIDAYS (TELL YOUR FAMILY)
Explain to your family that you are home to do your job safely, so they understand that you are not on vacation and allow you to work without interruption.
Avoid attending when someone knocks on your door and deactivate notifications from groups outside your work on your cell phone to avoid distractions that could take several minutes.10. DO NOT DISCONNECT
Although you will not be in direct contact with your leader and the rest of your team like when you are in the office, try to communicate with them constantly throughout the day.
Inform your leader about your scheduled activities and the progress of your tasks, also report when starting work, at lunchtime and at the end of your workday.11. TAKE CARE OF YOUR MENTAL HEALTH
Try to reduce work stress; use some relaxation techniques during your breaks such as deep breathing.
Having calls with your peers about informal talks like you would in the office also helps you cope with isolation.
12. EXERCISE, FOOD AND SLEEP WELL
Being physically well also helps your concentration and performance when doing home office. You can take advantage of your free time to do exercises at home.
Not everything is snacks, eat healthy and try to eat 5 times a day. It is also important that you rest, give your body 7 or 8 hours of sleep to have your energies at 100.